Data Entry Operator Resume

Data Entry Operator Resume – Example & Writing Guide (2025)

Are you applying for a data entry job and not getting interview calls?
Your resume might be missing the structure, clarity, and keywords hiring managers look for.

At Brilliant Resumes, we help job seekers create professional, ATS-friendly data entry operator resumes that highlight speed, accuracy, and attention to detail. Whether you’re applying for an office, remote, or freelance position, we’ll help you stand out in today’s competitive job market.

What Employers Look For in a Data Entry Operator Resume

Hiring managers want to quickly identify that you can:

• Enter, update, and verify large amounts of data accurately

• Maintain confidentiality and organization

• Use Excel, Word, and data management software efficiently

• Meet tight deadlines with minimal supervision

• Communicate clearly with team members

Your resume must show both technical efficiency and reliability.

How to Write a Professional Data Entry Resume

1. Start with a Strong Summary
   Open with 3–4 lines highlighting your typing speed, accuracy rate, and professional experience.

2. Focus on Measurable Results
   Include metrics like “98% accuracy rate” or “entered 10,000+ records weekly.”

3. List Tools and Systems You Know
   Employers love seeing familiarity with MS Excel, Google Sheets, CRM systems, ERP tools, or data processing software.

4. Keep It Clear and Concise
   Use bullet points, simple fonts, and consistent formatting.

5. Tailor for ATS Systems
   Incorporate relevant keywords such as “data entry,” “database management,” and “MS Office.”

Sample Data Entry Operator Resume (Text Format)

(You can copy, adapt, or use this as a template for your own website.)

Name: Maria L. Johnson
Address: 12 Oakwood Street, Dallas, TX
Phone: +1 (214) 000-0000
Email: maria.johnson@email.com
LinkedIn: linkedin.com/in/maria-johnson-data

Professional Summary

Highly organized and detail-oriented Data Entry Operator with 4+ years of experience managing high-volume data entry, verification, and database maintenance. Demonstrated ability to maintain 99% accuracy while meeting tight deadlines. Skilled in MS Excel, CRM platforms, and document management systems. Strong communication and time management skills.

Core Skills

Data Entry | Typing Speed: 70 WPM | Microsoft Excel & Word | Google Sheets | CRM Software | Data Cleaning | Records Management | Data Validation | Reporting | Confidentiality | Time Management | Team Collaboration

Professional Experience

Data Entry Operator
ABC Solutions Inc., Dallas, TX | March 2021 – Present

• Input and verify over 15,000 records weekly with 99.5% accuracy rate.

• Updated and maintained CRM databases (Salesforce, Zoho).

• Assisted in converting paper files into digital formats, improving workflow efficiency by 25%.

• Collaborated with quality control teams to ensure data integrity and compliance.

• Generated daily and weekly performance reports using Excel and Google Sheets.

Data Entry Clerk
DataBridge Systems, Houston, TX | May 2018 – February 2021

• Processed invoices, forms, and inventory updates for a logistics company.

• Improved turnaround time by 30% through better task prioritization and use of shortcuts.

• Supported database migration to new ERP system; cleaned and standardized 100K+ data entries.

• Trained two junior staff members in Excel formulas and data accuracy best practices.

Education

Bachelor of Business Administration (BBA) – Information Management
University of Houston, 2018

Technical Skills

Microsoft Excel (PivotTables, VLOOKUP, Data Validation)
Google Workspace (Docs, Sheets, Forms)
CRM Software (Salesforce, Zoho, HubSpot)
Typing Speed: 70 WPM | Accuracy: 99%
Basic SQL Knowledge | Document Scanning & Data Cleaning

Certifications

• Data Entry Specialist Certificate – Coursera (2022)

• Microsoft Office Specialist (MOS) – Excel Expert (2021)

• Typing Speed & Accuracy Test Certified – Typing.com (2020)

Achievements

• Recognized as “Top Performer” for maintaining 99% data accuracy for 12 consecutive months.

• Developed an Excel macro that reduced monthly reporting time by 40%.

• Key contributor to successful database cleanup project (reduced duplicate entries by 60%).

Additional Information

Languages: English (Fluent), Spanish (Intermediate)
Availability: Immediate | Open to Remote or On-site Positions

Formatting Tips for a Data Entry Resume

✅ Use simple, readable fonts (Arial, Calibri, or Helvetica).
✅ Keep resume length to 1 page (maximum 2).
✅ Save in Word (.docx) and PDF formats for easy uploading.
✅ Don’t include photos or unnecessary personal details.
✅ Double-check for typos—accuracy matters in data entry jobs!

ATS Keywords for Data Entry Operator Resume

data entry, typing, accuracy, Excel, Google Sheets, data cleaning, CRM, ERP, database management, reporting, records maintenance, data verification, information processing, data validation, document management, administrative support.

Common Job Titles You Can Apply For

• Data Entry Operator

• Data Entry Clerk

• Data Processing Assistant

• Administrative Data Assistant

• Database Coordinator

• Back Office Executive

• Document Control Clerk

• Office Administrator

Why Choose Brilliant Resumes for Your Data Entry Resume

At Brilliant Resumes, we create custom, ATS-optimized resumes that get results. Our experts highlight your accuracy, speed, and reliability—the key traits employers value most in data entry professionals.

We help clients across Canada, USA, and the Middle East stand out from generic job seekers with personalized, keyword-rich, and professional resumes.

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